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Getting Started: Administrators

Welcome to the Getting Started guide for administrators using IngenuitiLMS. As an administrator, you play a critical role in configuring the LMS, managing users, and ensuring a smooth educational experience. This guide aims to equip you with the foundational skills and insights necessary to efficiently set up and manage the LMS to meet your institution's needs.

Setting Up Your Administrator Account

Access your IngenuitiLMS account using the invitation link or credentials provided by your institution.

  • Navigate to the login page.
  • Enter your registered identifier, email, or phone number
  • Enter your password and click "Log In".
  • Once logged in, you will be directed to the dashboard.

Info

The first time you log into the system, you will be required to change your password and accept the terms of use.

The user Dashboard is the same as for any Learner. More information on how to use it can be found here. The Management section can be access from the top navigation menu and it is your central control panel for managing the LMS. Key areas include:

Content Management

From this section, course managers will be able to create and organize courses and multi-course learning paths, define categories, and manage learner enrollment. Course reporting and audit logs are also available within this section.

In IngenuitiLMS content is organized into:

  • Courses: Structured learning programs comprised of one or more activities.
  • Learning Paths: Sequential or flexible multi-course curricula that bundle multiple courses into a single assignable program.

Activities within courses can have multiple versions and can be one of the following types:

  • SCORM packages: Standardized e-learning packages (SCORM 1.2 and SCORM 2004) uploaded as ZIP files, supporting embedded or popup playback and full tracking.
  • Videos: Video activities uploaded as direct video files, or embedded via YouTube or Vimeo links, with optional fast-forward and playback-speed restrictions.
  • PDFs: Documents rendered in our browser PDF viewer with an optional download permission toggle.
  • Hyperlinks: External web resources that record completion upon initial launch.

Tip

For detailed information on courses, visit our Course Management Knowledge Base.
To learn about multi-course curricula, visit our Learning Paths Knowledge Base.
To learn about our reporting capabilities, visit our Reporting Knowledge Base.

User Management

From this section, user managers will be able to add, edit, and manage all user accounts. Additionally use groups or cohorts to organize users effectively, enabling targeted course enrollment.

Adding users to IngenuitiLMS can be done via individual account creation, bulk user imports via CSV or Excel files, or using one of our SSO integrations that allow user self registration.

Tip

For detailed information on managing users and groups, please visit our User Management Knowledge Base.

Site Settings & Customization

From this section, site managers can configure global settings such as visual branding elements and authentication methods. IngenuitiLMS allows site managers to customize branding by uploading a custom organization logo and selecting a primary interface color theme.

Site managers can also configure Single Sign-On (SSO) integrations:

  • Okta
  • Google Workspace
  • Microsoft Azure / Entra ID

Tip

For detailed information on visual branding and SSO setup, visit our Site Settings Knowledge Base.

Billing & Licensing

Users with the Billing role can monitor seat usage, upgrade or adjust license capacity, manage payment methods, and download itemized invoices.

Tip

For detailed information on subscriptions and license seats, visit our Billing Knowledge Base.

Different Roles and Permissions

Depending on the role that you have been granted, you will have access to different sections. The following roles are currently available:

  • Full administrator: User has full administrative control and access to all management sections.
  • Billing: User can manage billing-related functionality, including increasing or decreasing licenses.
  • Course manager: User can manage content on the LMS.
  • Reporter: User can generate reports.
  • Site manager: User can manage site settings.
  • User manager: User can manage other users' accounts.

Info

The first account created is a full administrator with all privileges. After this first account is created, other user administrators can manage roles for all their users and change these as necessary.