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Getting Started: Administrators

Welcome to the Getting Started guide for administrators using IngenuitiLMS. As an administrator, you play a critical role in configuring the LMS, managing users, and ensuring a smooth educational experience. This guide aims to equip you with the foundational skills and insights necessary to efficiently set up and manage the LMS to meet your institution's needs.

Setting Up Your Administrator Account

Access your IngenuitiLMS account using the invitation link or credentials provided by your institution.

  • Navigate to the login page.
  • Enter your registered identifier, email, or phone number
  • Enter your password and click "Log In".
  • Once logged in, you will be directed to the dashboard.

Info

The first time you log into the system, you will be required to change your password and accept the terms of use.

The user Dashboard is the same as for any Learner. More information on how to use it can be found here. The Management section can be access from the top navigation menu and it is your central control panel for managing the LMS. Key areas include:

Content Management

From this section, course managers will be able to create and organize courses, define categories, and manage course enrollment. Course reporting is also available within this section.

In IngenuitiLMS content is primarily organized into courses. Each course is comprised of one or multiple learning activities. Activites can have multiple versions and can be one of the following types:

  • SCORM packages: SCORM (Sharable Content Object Reference Model) packages are a popular format for e-learning content. SCORM ZIP packages can be directly uploaded to the system for the learners to access.
  • Videos: Video activities can be uploaded as direct video file uploads, or as YouTube or Vimeo links. In all three cases, the video is shown to learners within the LMS in a video player.
  • PDFs: PDF files can also be directly uploaded to the system. PDF files will the shown to learners in the browser in our custom PDF viewer. Course managers can also provide the option for users to download them if needed.
  • Hyperlinks: Hyperlinks provide course managers with the option to provide links to external resources for learners to access. This type of activity allow external resources to be used and ensuring that learners have been succesfully directed to the content.

Tip

For detailed information on managing courses, please visit our Course Management Knowledge Base.
To learn about our reporting capabilities, visit our Reporting Knowledge Base

User Management

From this section, user managers will be able to add, edit, and manage all user accounts. Additionally use groups or cohorts to organize users effectively, enabling targeted course enrollment.

Adding users to IngenuitiLMS can be done via individual account creation, bulk user imports via CSV or Excel files, or using one of our SSO integrations that allow user self registration.

Tip

For detailed information on managing users and groups, please visit our User Management Knowledge Base.

Site settings

From this section, site managers will be able to configure global settings such as branding elements and authentication methods. IngenuitiLMS allows site managers to customize their branding by uploading their own logo and setting the primary interface color.

Site managers can also enable Single Sign On (SSO) functionality and activate self registration by using one of the available SSO providers. The current list of providers include:

  • OKTA
  • Google

Different Roles and Permissions

Depending on the role that you have been granted, you will have access to different sections. The following roles are currently available:

  • Full administrator: User has full administrative control and access to all management sections.
  • Billing: User can manage billing-related functionality, including increasing or decreasing licenses.
  • Course manager: User can manage content on the LMS.
  • Reporter: User can generate reports.
  • Site manager: User can manage site settings.
  • User manager: User can manage other users' accounts.

Info

The first account created is a full administrator with all privileges. After this first account is created, other user administrators can manage roles for all their users and change these as necessary.